Job Title: Office Manager
Department: Office
Reports to: Jodi Erricson, President
- Status: W-2 Hourly
- Hours: 30-40 hours weekly
- Pay Range: $25-$30 per hour starting pay
- PTO: 2 weeks paid vacation after 90 days, accrued at approximately 1 day per month with approval from supervisor 30+ days in advance
- Availability (Eastern Time): Mon-Thurs business hours 9am-5pm
- Hybrid Position: New Haven Office 2-3 days per week; Remote 2-3 days per week
- Growth Potential: full-time potential dependent on performance & staffing needs
- Benefits: Medical benefits offered at 25+ hours
- Training Period: The Office Manager will be provided an approximate 1 month training period. Training will be scheduled with members of the office team. Additional self-guided training assignments may be provided.
Expectations
As a growing company, we embrace change that makes us better and hope you do too. We promote cross-training and temporary coverage for our colleagues so we can all practice a healthy work-life balance. Flexibility in job tasks and a willingness to learn is a must. Positions are subject to evolve based on department needs, as well as staff skill sets and career goals. Ultimately, we want everyone to have the opportunity to shine and find satisfaction in their roles. Everyone on the team is expected to be a program expert. We need to be able to answer common questions and know which resources to reference when supporting our local coordinators, clients and exchange visitors.
Main Responsibilities
- Organizing office operations and procedures
- Preparing and managing payroll
- Manage paid job postings
- Staff correspondence and communications
- Designing and maintaining filing systems
- Monthly and quarterly financial reports
- Prepare budget forecasts
- Manage all accounting transactions in Quickbooks
- Reconcile accounts payable and receivable
Based on candidate skills and qualifications, additional tasks may also include:
- Flex work and projects as assigned by supervisor
Skills & Qualifications
- College degree preferred; Alternatively professional development may apply
- Prior work experience and knowledge of office management and accounting
- Strong written and verbal communication skills- fluent in English
- Tech savvy- experience with Quickbooks, online payroll systems, Microsoft Outlook, Zoom, LinkedIn, etc; training provided for Saleslogix CRM platform
- Ability to work independently; Self-starter who takes initiative
- Strong problem solving, critical thinking and organizational skills
- Team player with ability to maintain a positive office environment